Parent and Guardian Council

Overall commitment per year: @ 40 hours

• Manage the day to day banking needs of the Parent Council (@ 1.5 hours/school calendar month)
• Organize the collection of the class & parent council dues (September – 3 hours)
• Attend the Monthly parent council meeting (@ 12 hours/year)
• Deliver a monthly finance report (@10 hours/year)

Specifically:

• Manage the day to day banking needs of the Parent Council:
• Manage signatory change overs (3 signers approved for account)
• Supply checks for events (e.g. flower sale, School dance DJs)
• Supply floats of cash if requested for certain events
• Bank monies from fundraising events:
• Merchandise sales
• Scripts cards
• Cookie walk etc
• Manage reimbursements for major events or class expenses
• Manage PC accounts (on Quicken & with Delanco on-line banking)

• Organize the collection of class & parent council dues
• Send out letter for dues with school mid-summer packet (letter attached) – work with WFS office (Nicole) to determine date required.
• Reissue letter first week of school.
• Collect all monies (either via mail in to office, or collection on back to school night)
• Log into appropriate class/parent council general fund.

• Manage the day to day banking needs of the Parent Council:
• Supply checks for events (e.g. flower sale, School dance DJs)
• Supply floats of cash if requested for certain events
• Manage PC accounts (on Quicken & with Delanco on-line banking)

• Attend the Monthly parent council meeting (@ 12 hours/year)
• Provide guidance on suggested events
• Update principals of investment etc

• Deliver a monthly finance report (@10 hours/year)
• Accounts currently managed on Quicken for Mac (Quicken for Windows also available)
• Monthly spreadsheet updated.
• Share key highlights of incoming & outgoing funds.

Overall Commitment:

• One year: @ 25 hours

Specifically:

• Take minutes of PC meetings (1.5 hours/month)
• Circulate to PC board for input/feedback (0.5 hours)
• Issue typed minutes to school community via website. 
• Establish school emailing list for parent communication (3 hours)
• Send out bi-weekly emails with updates about what’s coming up (as per email blasts currently sent out) (1 hour/month)

Overall Commitment:

• Clerk: One year: 40 hours

• Co-Clerk: Two years – first year 20 hours, second year moves into Clerk position.

The goal is to get 2 people who can work together, with one taking the lead in the first year, and the co-clerk taking over in year two, appointing a new co-clerk. This enables a cycle of continuous learning and smooth transitions.

Clerk Role - Specifically:

• To act as the liaison between the Head of School, Faculty, and Parents:
• Assisting with communication about key issues & events via phone calls, emails, general check in's as preparation. (1-2 hours a month)
• Give brief introduction at back to school night:
• Encouraging the parent community to volunteer to lead and/or assist in activities and extracurricular events that support the school.
• Encouraging attendance at events
• Supporting head room mum in co-ordinating events
• Set agendas and lead monthly Parent Council Meetings. (10 meetings - 2 hours, once a month)
• Assist in planning and supporting the activities that PC sponsors. (time commitment varies)     
• Communicate with the other PC executive board members whenever needed.